Focus on your clients.
Not your paperwork.
WellSync helps counsellors run their practice without the admin burden — online booking, automated reminders, session notes, and GDPR-compliant consent, all in one place.
Free plan available · No credit card required · Set up in under 5 minutes
Rachel Barnes
Counselling · 50 min
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Recognise this?
Counselling should be about connection. Not calendar management.
No-shows disrupting your schedule and income
Automatic reminders go out before every session. Clients turn up prepared; you stay focused.
Session notes in notebooks that are hard to find later
Digital notes tied to each client. Search instantly. Access securely from any device.
Booking by phone and email eating into session prep time
Clients book online in 60 seconds. You get notified, they get confirmed. No back-and-forth.
How it works
Up and running in under 5 minutes
Set up in minutes
Enter your availability, session length, and buffer time. No technical knowledge needed.
Share your booking link
Add it to your email signature, website, or social bio. Clients click and book instantly.
Clients book. You focus.
They pick a slot, fill in their details, and get an automatic confirmation. You just show up.
Everything you need
Built for how counsellors actually work
Straightforward tools for a private counselling practice. Nothing you don't need.
Online booking page
Set your availability and session types. Clients see your calendar and book a slot instantly.
Appointment reminders
Email reminders sent automatically before each session. Reduce no-shows without any manual effort.
Session notes
Confidential notes linked to each client record. Structured or free-form — your choice.
Intake forms
Collect client background before the first session. Digital, branded, stored securely.
Consent & GDPR
Send consent forms digitally. Clients sign electronically. Records are timestamped and GDPR-compliant.
Calendar view
See your full week at a glance. Manage recurring sessions and block personal time.
What practitioners say
Counsellors love WellSync
"Setting up took 10 minutes. That same week, a client booked their first session through my link at 11pm. I didn't have to do anything — WellSync handled it."
Rachel B.
Integrative Counsellor · Bristol
"DNA rates were costing me two or three sessions a month. Since the reminders started, I've had almost none. That alone covers WellSync Pro many times over."
Tom H.
Humanistic Counsellor · Birmingham
"The consent and GDPR tools gave me confidence that my practice is compliant. Everything is documented, signed, and stored. I sleep better knowing that."
Amara J.
Bereavement Counsellor · Manchester
FAQ
Common questions
Simple pricing
Start free. Upgrade when you're ready.
Free plan for up to 5 clients. Pro unlocks everything a growing practice needs.
Your practice, without the admin headache.
Join counsellors who've taken back their time with WellSync. Free to start.
Start your free accountFree plan · No credit card · Set up in 5 minutes