Simple practice management for wellness professionals
Manage appointments, client notes, and follow-ups in one clean, easy-to-use workspace.
24
Clients
12
This week
3
Today
- SJ60 min
Sarah Johnson
09:00 - MC45 min
Mark Chen
10:30 - EP60 min
Emma Patel
13:00
Client showing great progress this week. Continue with current plan and schedule a follow-up in two weeks…
Notes synced
Just now
The problem
Still juggling multiple tools to run your practice?
WhatsApp appointment messages
Booking confirmations buried in chat threads, easy to miss and impossible to track.
Paper or scattered notes
Session notes split across notebooks, docs, and sticky notes with no single source of truth.
Manual follow-ups
Chasing clients for rebookings by hand — time-consuming and easy to let slip.
Multiple disconnected apps
Switching between a calendar, notes app, messaging tool, and spreadsheet just to run one session.
WellSync brings everything together in one simple workflow.
Features
Everything you need, nothing you don't
Appointment Management
Book and manage sessions in seconds.
No more back-and-forth. Schedule, reschedule, and track every appointment from one place — with automatic conflict detection.
Session Notes
Capture treatment notes quickly after every session.
Write structured notes linked directly to each appointment. Access the full history of every client's treatment at a glance.
Client Records
Keep client information organised and accessible.
Store contact details, session history, and treatment plans in one secure place — always ready when you need them.
Dr. James Carter
Wellness Coach · London
Choose a date & time
Select a day to see available slots.
Available times
Booking confirmed
10:00 AM · 15 May
Confirmation sent
Online booking
Let clients book online
Share your booking link and allow clients to schedule appointments without back-and-forth messaging.
Your own booking link
Every practitioner gets a personal link to share — via email, WhatsApp, or your website.
Clients pick their own time
Available slots update in real time based on your schedule. No double bookings, ever.
Automatic email confirmations
You and your client both receive instant confirmation emails the moment a booking is placed.
Advanced Features
Everything you need to run your practice smoothly
Powerful scheduling and workflow tools designed for modern wellness professionals.
Online Booking Links
Share a personal booking page with clients. They browse your availability and request a time — no phone calls, no back-and-forth messaging required.
Calendar View
A full week and day calendar. Click any open slot to instantly create an appointment.
Appointment Reminders
Automated email reminders sent 24 hours and 2 hours before each appointment. Fewer no-shows, zero effort.
Reminder: Appointment tomorrow
with Dr Sarah Jones · 10:00 AM
Sent automatically · 24h before
Google Calendar Sync
Connect your Google account and see external calendar events alongside WellSync — zero double-bookings.
Buffer Times
Add automatic gaps between appointments — time for notes, preparation, or simply to reset before your next client.
Automatic gap inserted between sessions
Vacation Scheduling
Block single days or date ranges for vacation, sick leave, or conferences. Clients cannot book those dates — automatically enforced on your booking page.
Recurring Availability
Configure your working hours once per day of the week. Booking slots are generated automatically — every week, without any manual input.
Why WellSync
Built for simplicity.
Unlike complicated clinic systems, WellSync focuses on the essentials solo practitioners actually use.
- Easy to learn
- Fast workflow
- No unnecessary complexity
- Designed for solo wellness professionals
WellSync — practice management that stays out of your way
Community
Built with real practitioner feedback
WellSync is being shaped through conversations with health and wellness professionals across multiple disciplines.
Practitioners involved in shaping WellSync
Real conversations
with solo practitioners
Multiple disciplines
across healthcare & wellness
Actively evolving
shaped by ongoing feedback
Get started
Spend less time on admin. More time with patients.
Start simplifying your practice workflow today.
No credit card required · Free plan available · Cancel anytime